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Keeping Records


It can easily become overwhelming to keep track of the bills, letters, claim forms, and other papers that flow into a household. Keeping accurate records of medical bills, insurance claims, and payments will help families manage their money better and keep their stress levels lower.

Some families may already have a system for handling their finances and records and may only need to expand their system and create new files. Others may have to develop plans for handling the volume of paperwork. Record-keeping is also important for those who wish to take advantage of the deductions available in filing itemized tax returns. The Internal Revenue Service can give you information and free publications regarding tax exemptions for treatment expenses (see )if they are related to medical care (see

Keep records of the following:

  • Admissions, clinic visits, lab work, diagnostic tests, procedures, treatments
  • Claims filed
  • Dates, names, and outcomes of contacts made with insurers and others
  • Drugs given and prescriptions filled
  • Meals and lodging expenses if they are related to medical expenses (see reason above)
  • Medical bills from all health care providers
  • Non-reimbursed or outstanding medical and related costs
  • Reimbursements (payments from insurance companies) received and explanations of benefits (EOBs)
  • Travel (including gas and parking) if they are related to medical expenses (see reason above)

Here are some helpful suggestions for record-keeping:

  • Check all bills and explanations of benefits to be sure they are correct.
  • Decide who will be the family record-keeper or how the task will be shared.
  • Get the help of a relative or friend, if needed. This may be especially important for people who are single.
  • Review bills soon after receiving them.
  • Save and file all bills, payment receipts, and canceled checks (if copies of canceled checks are not possible, talk to your bank or credit union about how to get copies of canceled checks if needed.)
  • Set up a file system in a file cabinet, drawer, box, or loose-leaf notebooks.

 No statement contained herein shall constitute tax, legal or accounting advice.  You should consult legal or tax professional on any such matter.